NAFEW 2026

Oral Presentation Guidelines 

Oral Presentation Guidelines

We look forward to your oral presentation! Presenters should review these guidelines for conference behavior and for creating inclusive and accessible presentations. Due to the short transition times between speakers, presenters are required to upload their presentation slides by 11:00 PM the day before their talk. 

Presentation Upload Deadlines and Links

Upload Instructions 

  • The upload form has two steps
    • First, enter your name, email address, and the room and time block you are presenting in. If you do not know when and/or where you are presenting, check the schedule. 
    • After submitting this information, you will be redirected to a File Upload form through Dropbox.  
      • Please double-check that your email address is entered correctly, as this is where your confirmation email will be sent.
      • If you are not asked to enter your name and email, you are already logged into Dropbox and the confirmation email will be sent to the email address associated with that account.  
          • You will receive a confirmation email from no-reply@dropbox.com that your file was uploaded. Check your spam or junk folder if you do not receive it.  
          • If you have multiple presentations, please fill out the form separately for each presentation to ensure you are redirected to the correct Upload Form.  
          • Do not email your presentation to us, as we are not checking email regularly during the event.  
          • Come to registration if you have questions or you do not receive a confirmation email after completing the steps above. 
          • If you do not upload your presentation on time, bring the file on a flash drive to the room where you are presenting and load it to desktop of the computer in the room. Please respect others and upload your file when the room is not in use for another session (during morning break or lunch). 

          Presentation Format 

          • Presentations should be a Microsoft Office Powerpoint or PDF file. You can use the default slide size (16:9). 
          • The meeting space has free wi-fi. However, please limit the use of internet during your presentation and have a back-up plan in case the internet is slow or cannot support your needs.   
          • If you plan on playing a video in your PowerPoint, make sure this file is embedded correctly into the Powerpoint. The most common and recommended format is an MP4 video file (.mp4, .mpv, .mov). Other forms of video players like Quicktime, VLC, etc. will not be available. 

          Presentation Length 

          • Each presenter will have 20 minutes total, which includes 15 minutes for the presentation, 3 minutes for audience questions, and 2 minutes to transition to the next speaker.   
          • Please practice your talk so you do not go over your allotted time.   
          • Special session presenters: Please touch base with your session organizer; some sessions have variations to the above information.   

          Presenter Support 

          • A moderator will introduce you, facilitate questions, and keep time. 
          • Please plan to arrive 5-10 minutes early to the concurrent session start time to introduce yourself to the moderator, help them with the pronunciation of your name, make sure your presentation is loaded, and become familiar with the space. 
          • Speaker introductions will be very short, limited to the presenter’s name, affiliation, and the title of the presentation.